Merchandising & Fulfilment: When outsourcing opens up resources.
Maintaining a range of promotional items or merchandising uses up many resources at a company. Sourcing, quotations, purchasing, storage, and sales can be very complex processes and are not normally among the core activities of those managing the product range. Outsourcing the range can be of great assistance when a certain batch size is reached. Direct and indirect cost savings can also be made.
At first glance, purchasing and managing a range of merchandising or promotional items may not appear too time-consuming. But on closer inspection, a significant time investment is required and many different departments within a company are involved. Marketing, purchasing, logistics and even IT are all required to get involved in something which is not one of the company’s core activities. A full costing of all the required processes would undoubtedly reveal some surprisingly high figures.
Holding the reins
Outsourcing these processes to a professional partner usually makes sense for larger companies. The customer still holds the reins and retains full decision-making powers for all processes.
Pandinavia has been operating very successfully in this field for 15 years.
Over this time, we have consistently improved our services and today are a clear market leader for the outsourcing of promotional and merchandising items. In order to offer our customers a win-win solution in the long-term too, there is a separate department in charge of this business area, something which is unique in Switzerland.
Tailored advice
Linda Müller has been leading the Outsourcing and Fulfilment department at Pandinavia for five years and is part of the executive management. “I am extremely proud of what we have built over the past years. Today, we support around 40 outsourcing clients and continue to grow steadily,” says Müller.
Her team has grown to eight people and covers a wide range of skills. “We focus entirely on providing tailored support, because every company has its own processes and expectations when it comes to an external solution. At the beginning of a project, we sometimes encounter internal reservations.
Our goal is that after the introduction phase, all stakeholders are on board and the shared conclusion is: this solution fits – and the added value is clearly visible.»
One key element of selling the items is the web shop. At Pandinavia, this is generally individually adapted and programmed to suit the customer. Simple e-shops are available for smaller projects. In the case of larger companies, Pandanavia provides solutions linked to internal purchasing programmes to significantly simplify the billing and settlement process and where each employee already has access to the shop through their own company log-in.
Global sales structures
The global sales structures which Pandanavia can offer are also very interesting to internationally active companies. Fabian Hugelshofer, Head Key Account at Pandinavia, speaks from experience. “Internationally active companies often have difficulty supplying their promotional items abroad; in terms of costs but also the processing and customs processes involved. We can bypass these problems thanks to our warehouse in Germany which massively reduces the postage costs in Europe”. As a Swiss licensee of the global Prominate network, Pandinavia also offers some interesting solutions for companies operating at a global level.
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Contact us for a non-binding, informative chat on the topic of outsourcing promotional and merchandising materials.
FAQ
Managing a promotional or merchandising range ties up a lot of internal resources: marketing, procurement, accounting, logistics and IT are all involved simultaneously, even though this falls outside the core responsibilities of the people concerned.
Beyond a certain volume, outsourcing to a specialised partner such as Pandinavia makes clear sense, as both direct and indirect costs can be saved.
For a no-obligation consultation, the team is available via the contact form.
Yes. Even when fully outsourcing a merchandising range, the client retains complete decision-making authority over all processes. Pandinavia handles the operational side, while the client keeps strategic control.
With over 20 years of experience and around 40 active outsourcing clients, Pandinavia is the clear market leader in Switzerland.
Every company has different processes and expectations, which is why Pandinavia focuses on personalised support.
A key element is the tailor-made webshop, configured and programmed to meet each client’s specific needs. For larger companies, solutions can be integrated with internal procurement systems, significantly simplifying the billing process.
The Outsourcing and Fulfillment department is headed by Linda Müller, who has been part of the management team for five years.
Yes. Companies operating internationally often encounter cost-related and customs hurdles when shipping promotional products abroad.
Thanks to its own warehouse in Germany, Pandinavia can bypass these obstacles and significantly reduce shipping costs to Europe.
Pandinavia is also the Swiss licence partner of the worldwide network Prominate, offering attractive solutions for globally active corporations as well.
Pandinavia has delivered a number of high-profile projects in this area, including a complete webshop outsourcing for Mobiliar, the official merchandise store for Pilatus, the fan shop for ESAF 2025, as well as e-shop solutions for Beyond Gravity, TCS and Cailler.
Further reference projects are available directly on the Projects page.
